Recruitment Smart Dashboard · Built on Kairos Connect
Your recruiter can call one candidate. Our AI can call a thousand. Same hour.
The recruitment platform that talks to candidates for you — WhatsApp messages, WhatsApp voice calls, SMS — at the scale a human team never could. Native to Kairos Connect, compliant with the EU AI Act, and available worldwide.
The reality
What recruitment actually looks like today.
For most agencies, recruitment is mostly admin. The work between candidates is the bottleneck — not the candidates themselves.
0
hours
average admin per placement
0
minutes
to collect the basics from a single candidate
0
platforms
to source from, most of it copy-paste
~0%
of declined candidates
re-emerge as the right fit for a role nobody contacts them about
The 20-minute intake tax
Every single applicant needs a screening call before you even know if they’re worth a real conversation. That’s 15 hours of work for one role.
Sourcing scattered everywhere
LinkedIn, Indeed, Facebook Groups, WhatsApp inbound, manual upload. Six places to look. Most of it copy-paste.
The forgotten candidate
The candidate you spent an hour with three months ago — still out there, still a strong fit, but nobody on your team remembers to call them back.
Every client wants a different ATS
Bullhorn, Vincere, Workday, Greenhouse, SAP — and a different field mapping in each one.
And the success rate?
~0%
of sourced candidates ever reach a recruiter conversation
~0%
of candidates a recruiter spends an hour with get placed
~$0
spent in recruiter time per placement, on average
The bottleneck isn’t candidates. There are plenty of those. The bottleneck is the human-hours every candidate consumes before they’re either placed or forgotten — and there are only so many human-hours in a week.
Now imagine.
An AI that contacts every applicant itself — on WhatsApp, on a voice call, on SMS.
A thousand of those conversations happening at the same hour.
And your recruiter only stepping in for the conversations that need a human.
The offer
What you get when you turn the dashboard on.
Six pillars, all answering the same question: how does this hour of recruiter time produce more placements?
Screening
The AI contacts the candidate. Not the recruiter.
WhatsApp messages, WhatsApp voice calls, SMS. Real conversations in the candidate’s own language. A thousand at the same hour.
app.thekairos.app/recruitment/screening
AI is calling…
Hi! A few quick questions about your experience?
Sure, go ahead.
WhatsApp messageWhatsApp voice callSMS
0 / 1,000
active conversations
Sourcing
Every channel, one list
LinkedIn, Indeed, Facebook Groups, WhatsApp inbound and manual upload — all deduplicated and enriched.
app.thekairos.app/recruitment/sourcing
LinkedIn
Indeed
Facebook Groups
WhatsApp inbound
New0
Duplicate0
Skip0
Voice copilot
For the calls you take in person
Live transcript, live field extraction, the next question suggested before you ask it.
app.thekairos.app/recruitment/live-call
So you led a team of five engineers?
Yes, for about three years at my last role.
And you shipped the payments rewrite?
Team size5
Tenure3 yrs
Key projectPayments
Re-engagement
The AI reaches back out itself
The moment the right vacancy opens, the AI re-pitches the candidate you declined. No recruiter prompt needed.
app.thekairos.app/recruitment/talent-pool
New: Senior Data Engineer
Aliya Rahman · declined 6 months ago
Priya Nair · declined 6 months ago
Sam Okafor · declined 6 months ago
Aliya Rahman
Kairos AI · typing…
Hey Aliya — a new Senior Data Engineer role just opened. Looks like a strong fit. Interested?
delivered
Matching91% match84% match79% match
Rank the best fit, instantly
Across your whole database. With the reasoning behind every match.
app.thekairos.app/recruitment/matching
Aliya Rahman
Senior Data Engineer
Why this match? Led a payments rewrite and managed a five-person team — both core to this role.
Tomás Vidal
Data Engineer
Wei Chen
Analytics Engineer
Client delivery
Deliver to any ATS
Bullhorn, Vincere, Workday, Greenhouse, SAP — branded email and share-link portals too.
app.thekairos.app/recruitment/delivery
BullhornVincereWorkdayGreenhouseSAP
Acme Corp → Bullhorn
The core value
Not a standalone tool. A layer on top of the workspace you already use.
Recruitment lives where the rest of your business lives. Every candidate is a real Kairos page. Every conversation writes into the workspace. Every shortlist links back to your tasks, your goals, your chat, your automations.
Explore the full platform — including built-in team chat.
Tasks
Goals
Projects
Documents
Whiteboard
Chat
Forms
Automation
Personal AI
A candidate becomes a task in your project.
Move someone forward and the work shows up where your team already tracks everything else.
The conversation writes into the candidate’s CV document.
Every screening answer lands in a real Kairos page you can read, edit and share.
Vacancy goals tracked in the OKR dashboard.
Time-to-fill and placement targets live alongside the rest of your business goals.
Custom automations fire on every event.
Build the workflow you want when a candidate replies, books, or goes quiet — without touching code.
Enterprise-ready
Built for teams worldwide. Compliant by design.
Run the dashboard wherever your agency and your candidates are. It’s held to the EU AI Act — among the strictest AI standards anywhere — so candidates are always told they’re talking to AI, a human stays in the loop for every decision that matters, and every shortlist ships with the reasoning behind every pick, fully audit-trailed.
EU AI Act compliant
Candidates always know they’re talking to AI. Every automated decision is logged and explainable.
Data residency
Your data is stored in the EU by default. Where local regulations require it, we keep it in your own region instead — and it never crosses between regions.
Built on Kairos’s security model
Role-based access. Per-tenant isolation. End-to-end encrypted team chat included.
Who it’s for
If your agency looks like any of these — let’s talk.
Small staffing firm
5–15 recruitersYou’re spending most of your week on intake calls. You want an AI that handles the first conversation so your team can focus on placements.
Mid-sized agency
30–60 recruitersYou’re juggling 60+ active vacancies for 12+ clients, each on a different ATS. You want a single workspace that delivers to all of them.
Enterprise staffing
100+ recruitersYou’re worried about EU AI Act exposure, you need region-locked data, and you want full audit trails on every automated touchpoint with a candidate.
Already running an agency on Kairos? See our agencies use-case.
Questions, answered.
An ATS is a system of record for candidates. This is a system of action — the AI does the outreach, the screening, the re-engagement. We push shortlists into your ATS (any major one), not replace it.
Yes. On WhatsApp voice or SMS-initiated calls, the AI holds a structured conversation with the candidate, asks the screening questions, and writes the answers straight into the profile.
It escalates to a recruiter in your team. You set the rules for when that happens — by question type, by sentiment shift, by candidate seniority, or just always.
Yes. Candidates are told they’re talking to AI in the first message; every automated decision is logged with the reasoning; a human is in the loop for any decision that affects the candidate’s pipeline status.
Multiple languages. The screening agent talks to candidates in the language they’re most comfortable with, so you can reach a wider pool without a multilingual team.
Bullhorn, Vincere, Workday, Greenhouse, SAP SuccessFactors. Or a branded email template, or a white-labelled share-link portal for clients without an ATS.
By default, your data is stored in the EU. If local regulations require it to stay in a specific region, we host it in your own region instead — and your data never crosses between regions.
Most agencies are running their first AI screening conversations within two weeks of signing.
Stop paying for the human-hours the AI can save.
Talk to our team. We’ll show you a live demo on your real vacancy data, walk you through what your first three months would look like, and answer every question on this page in detail.