Projects · Docs · Chat · CRM · Finance · Recruiting · Agents
Run the whole company from one workspace.
Projects, documents, chat, CRM, bookkeeping and hiring on one record of context, with agents that draft, fix and chase while a person approves.
app.thekairos.app/dashboard/goals/launch-northwind-2-0
FIG 0.1
One record of contextA task, its doc, its customer, its invoice and its hire are rows that point at each other, never copies in six tools.
FIG 0.2
Agents with a person in the loopFlows and agents draft, fix and chase; human gates, autonomy bounds and undo decide what actually leaves the building.
FIG 0.3
EU-hosted, every action auditedPer-team AI budgets, approvals and a governance audit of every model call, with data in Cloudflare and Supabase EU regions.
01 · Projects
Plan the goal. The tasks follow.
Describe what you want to achieve. The planner reads your team, docs and pipeline, drafts tasks with owners, dates and dependencies, and waits for your review. Board, calendar and Gantt on the same tasks; sprints with real capacity.
See the goal plannerSpec · written by a model from the incoming issueFix credit note roundingRoot cause hypothesis. VAT rounded per line instead of per document on credit notes.Fix proposal. Round once in vat.ts, add two tests.
OCR inbox · Ledger AIcloudflare-sep.pdf · €1,240.00Suggested: 6400 HostingHigh confidence
02 · Finance
Bookkeeping that lives next to the work.
Bank feeds via Tink, OCR on every document, a real ledger with approvals and period close. Open items match themselves; you confirm. Reports your accountant recognises, with every line opening its journal entry.
See Finance03 · Assistant
One assistant that has read everything.
Plan my day, quick research, help me unblock this, turn this into slides, write the report. It answers with your numbers because it has the same records, shows its steps, asks when it should, and every action can be undone.
How approvals and bounds workAutonomyAsk me every timeAct within boundsOffUp to €20 and 10 actions a day
Run report · LiveKairos did 4 thingsReminder sent for INV-2041Executed · Undo2 bills queuedAwaiting approvalReply to M. JansenPlanned
Recorded from the product, light theme, 1440 px
Agents that do the work. People who decide.
Describe a flow and the copilot wires it. Coding agents turn errors into reviewed pull requests. Outreach, screening, invoice-chasing and ledger agents draft and wait at a human gate. Every run has a timeline, a budget and an undo.
CCClaude CodeKairos sandbox00:41
Fix the VAT rounding on credit notes described in NL-INV-213 and open a draft PR.
NL-INV-213 added to context · Spec, Forbidden paths, Required checksReproduced with a failing test, changed vat.ts to round per document, ran the suite (212 passed).Changed 2 files +22 −10Draft · Fix credit note rounding · main ← fix/nl-inv-213
A pull request is waiting for reviewPRPR review laneOn an eventSucceeded
Reviewed #1183 Finance reconcile proposed matches: 2 suggestions, 1 question on the confidence threshold, no blockers.bank-matching.ts:142 · treat suggested_confidence below 0.8 as unmatched, not confirmed.reconcile.tsx:88 · the Match button should be disabled while the candidate list loads.
The review was posted on the pull requestOWOutreach writerApprove firstLinkedIn
Goal: book a second call with Studio Lumen before Friday. Drafted in Dutch, quiet hours respected.Dag Floor, bedankt voor het gesprek van dinsdag. Zoals besproken stuur ik het voorstel met de twee opties…
Nothing has been sent.SCScreening agentAE, Amsterdamin_progress
M. Jansen answered 6 of 8 questions. Score 86. Asked about hybrid vs remote; guidance says hybrid, 2 days in Amsterdam.Drafted reply: “Hybrid, two days a week in the Amsterdam office; the rest remote. Thursday 14:00 works for the next call.”
ICInvoice chaserSchedule · daily 09:00Waiting
INV-2039 Haven Logistiek is 14 days overdue (€4,180.00). Second reminder drafted; the flow is parked at the Approval gate.ScheduleGenerateApproval
DRDeep ResearchMax · MarketingResearching
PlanResearchWritePolish
Mid-market HR software in the Benelux. Plan approved by Sanne · 14 sources read · verifying citations▍Thinking. Personio and HiBob publish per-employee pricing; AFAS quotes per module. Normalising to per employee per month.
CCClaude CodeKairos sandbox00:41
Fix the VAT rounding on credit notes described in NL-INV-213 and open a draft PR.
NL-INV-213 added to context · Spec, Forbidden paths, Required checksReproduced with a failing test, changed vat.ts to round per document, ran the suite (212 passed).Changed 2 files +22 −10Draft · Fix credit note rounding · main ← fix/nl-inv-213
A pull request is waiting for reviewPRPR review laneOn an eventSucceeded
Reviewed #1183 Finance reconcile proposed matches: 2 suggestions, 1 question on the confidence threshold, no blockers.bank-matching.ts:142 · treat suggested_confidence below 0.8 as unmatched, not confirmed.reconcile.tsx:88 · the Match button should be disabled while the candidate list loads.
The review was posted on the pull requestOWOutreach writerApprove firstLinkedIn
Goal: book a second call with Studio Lumen before Friday. Drafted in Dutch, quiet hours respected.Dag Floor, bedankt voor het gesprek van dinsdag. Zoals besproken stuur ik het voorstel met de twee opties…
Nothing has been sent.SCScreening agentAE, Amsterdamin_progress
M. Jansen answered 6 of 8 questions. Score 86. Asked about hybrid vs remote; guidance says hybrid, 2 days in Amsterdam.Drafted reply: “Hybrid, two days a week in the Amsterdam office; the rest remote. Thursday 14:00 works for the next call.”
ICInvoice chaserSchedule · daily 09:00Waiting
INV-2039 Haven Logistiek is 14 days overdue (€4,180.00). Second reminder drafted; the flow is parked at the Approval gate.ScheduleGenerateApproval
DRDeep ResearchMax · MarketingResearching
PlanResearchWritePolish
Mid-market HR software in the Benelux. Plan approved by Sanne · 14 sources read · verifying citations▍Thinking. Personio and HiBob publish per-employee pricing; AFAS quotes per module. Normalising to per employee per month.
Chase overdue invoicesv3 · draft editsAutosave on · Ready to publish
TRIGGERScheduleEvery day 09:00 · Europe/Amsterdam
GENERATEDraft reminderOne structured AI draft from the overdue listBalanced model · 2 rules · budget 12%
HUMAN GATEApprovalPieter, Sanne · expires in 2 days
ACTION · KAIROSNEWSend via MailConnected mailbox · log to the invoice
3 changes +1 ~2 −0 · from “also log the reminder on the invoice”
Copilot · Explain this flow · Test with sample data · Find problems · Optimize stepsDescribe → Understanding → Choosing blocks → Wiring
Agent designer · AutonomyWhat an agent may do on its own
Draft onlyApprove firstAutoRead●Draft●Send external●Modify records●Spend●
Limits. Tokens, actions and spend per day; per-channel sends; 7-day ramp-up.When unsure. Ask via interaction request · hand over to another agent · stop and log.Governance. Per-team AI pool, approvals inbox, audit of every model call, feature toggles for coding agents, external messaging and publishing.
See agents and automations Automations, agents and the coding agent are in Ultimate. Coding agents: Claude Code or Codex, in the Kairos sandbox or your GitHub Actions, on eight model providers.
And the rest of the company, in the same place.
Everything below is in the Standard plan, free for up to 100 members, except where marked.
WhiteboardsPrompt-to-diagram, Mermaid import, linked to tasks.
FormsBuilder, templates, records that show up in search and can trigger a flow.
Finance Add-on · €52 per seatInvoices, bills, bank feeds via Tink, OCR, a real ledger, period close, consolidation.
Time trackingEntries on tasks; time and expense billing in Finance.
Connected to what you already run.
Flows and agents borrow credentials from one Connections list. External AI clients such as Claude, Cursor and any MCP client connect through an OAuth-protected MCP server with scopes per module.
GitHubGitHub ActionsSentrySlackGoogle WorkspaceMicrosoft 365SalesforceHubSpotWhatsAppTelegramLinkedInInstagramTinkBullhornStripeAny REST APIWebhooksClaude CodeCodexKairos MCP server · 350 tools
Shipped this quarter.
A release most weeks. The changelog is the roadmap, written after the fact.
Full changelogRecruitment · TodayNeeds approval3Agent failing1Waiting on a CV5
Engineering · Autofix: Approve
1Sentry error2Spec written3Draft pull request4Human review
Finance · Ledger AI6400 Hosting92% · High confidenceVendor matched 11 earlier bills on this account.Approve as ProvisionalFinal
Oct 1 · RecruitmentOverview rebuilt around a recruiter's dayNeeds approval, agent failing, escalated, unanswered, waiting on a CV: one action queue. A test ATS to try submissions safely.Sep 29 · AutomationsMessaging triggers and the assistant's email reply skillStart a flow from a WhatsApp, Telegram or Slack message. Browser workflows (Sep 4) and Slack events (Sep 22) landed earlier.Sep 17 · EngineeringAutofix loop on every goalSentry error → Spec → draft pull request → human review, with Off, Approve and Auto modes, forbidden paths and required checks. Governance audit shipped the same day.Sep 14 · AssistantAutonomy bounds, simulate mode and undoAsk me every time, act within bounds, or off. Dry-run reports, an approvals inbox, per-action undo, plans that resume or replan.Sep 13 · EngineeringCoding agent on eight model providersClaude Code or Codex, in the Kairos sandbox or your GitHub Actions, with a budget per job.Sep 9 · FinanceLedger AI posting proposalsOCR reads the document, Ledger AI suggests the account with a confidence and a rationale, you approve as provisional or final.Aug 2 · AutomationsAutomations v2Describe-first builder with a copilot and diff overlay, run inspector, requests inbox, agents, plugins, connections, webhooks and usage governance.
Free for the first 100 people.
Pay per seat only for AI, agents, automations and add-ons. Prices in euro, VAT excluded.
Standard€0 foreverUp to 100 members · 10 GB
- 100 goals, unlimited tasks
- Docs, whiteboards, forms, reports
- Chat with voice calls
- CRM, permissions, guests, API, quick research
Most teamsUltimate€58 per seat per monthBilled monthly, cancel any time
- Everything in Standard, up to 300 members, 100 GB
- Assistant with all skills, per-team AI budgets
- Automations, agents, coding agent, Mail, video and screen share
- Google and Microsoft integrations; add-ons available
EnterpriseCustomContract, SLA, audit logs, success manager
- SSO and audit logs
- Data residency options
- Add-ons at volume pricing
- Startup programme: €1,000 in credits
Add-ons per seat per month: Finance €52, Recruitment €100 (Basic, Pro, Intelligent tiers), Deep Research €100, all with credit top-ups.
Built for European companies.
Hosted in the EUCloudflare and Supabase EU regions. GDPR export and erasure built into Recruitment and CRM.End-to-end encrypted chatKeys stay with your workspace; client-side search over encrypted history.AI governanceModel tiers, feature toggles, spend, approvals and an audit of every model call, per organisation.Certifications[SOC 2 / ISO 27001 STATUS: confirm before publishing]
Is Standard really free for 100 people?
Yes. Standard has no per-seat price and no time limit. You pay when you add Ultimate seats for AI, agents and automations, or when you turn on an add-on.
Can an agent send something without a person seeing it?
Only if you set that capability to Auto in the agent's autonomy matrix and within its daily limits. The defaults are Draft only or Approve first, outbound messages wait in Requests, and every run has a timeline and undo.
Which coding agents and models can we use?
Claude Code or Codex as the coding agent, in the Kairos sandbox or your own GitHub Actions. Models from Anthropic, OpenAI, DeepSeek, Moonshot, Zhipu, Google, xAI and Alibaba, picked per workspace with a budget per job.
Can we migrate from ClickUp, Notion, Asana or Jira?
Import tools cover tasks, docs and org maps. The switch guides list what carries over from each tool.
Does Finance replace our accountant?
No. It replaces the bookkeeping tools between you and your accountant: invoicing, bank reconciliation, the ledger and period close, with an audit trail they can review.
Set up your workspace in ten minutes.
Invite the team, import what you have, and turn on only the modules and agents you need.
Projects · Docs · Chat · CRM · Finance · Recruiting
Run the whole company from one workspace.
Projects, documents, team chat, CRM, bookkeeping and hiring on one record of context, with an assistant that reads and acts across all of it.
app.thekairos.app/dashboard/goals
INV-2041 matched to Rabobank€5,700.00 · 98% · Finance
A task, its doc, its customer, its invoice, its hire. One row each.
Six modules on the same records, so a change in one place is already true everywhere else.
ProjectsTranslate invoice templatesTask · Oct 9 · Jeroen
DocsNetherlands launch planPage · inline database
CRMHaven Logistiek B.V.Company · Won · €22,800
FinanceINV-2041 · €5,700.00Paid Oct 1 · matched
RecruitmentAE, AmsterdamVacancy · 7 in screening
01 · Projects
Plan the goal. The tasks follow.
The planner reads your team, docs and pipeline, drafts tasks with owners, dates and dependencies, and waits for your review.
02 · Finance
Bookkeeping that lives next to the work.
Bank feeds via Tink, OCR on every document, a real ledger with approvals and period close.
03 · Assistant
One assistant that has read everything.
Plan the day, triage mail, run a business review. It answers with your numbers, shows its steps and can be undone.
Agents that do the work. People who decide.
Describe a flow and the copilot wires it. Coding agents turn errors into reviewed pull requests. Outreach, screening, invoice-chasing and ledger agents draft and wait at a human gate.
Claude Code · Autofix loopKairos sandboxSentry NL-INV-213 → spec → fix in vat.ts, 212 tests passed → draft PR.A pull request is waiting for review
Invoice chaserApprove firstINV-2039 is 14 days overdue. Second reminder drafted; parked at the Approval gate.Nothing has been sent.
Screening agentDraft onlyM. Jansen answered 6 of 8 questions, score 86. Reply drafted for your approval.
Builder · 20 blocks, 6 familiesEventScheduleRun AI agentLoopConditionApprovalGuardrailCodeCopilot: Explain this flow · Test with sample data · Find problems · Optimize steps.
See agents and automations →Automations, agents and the coding agent are in Ultimate.
And the rest of the company, in the same place.
Deep ResearchAdd-onApprove a plan, watch each lane, get a cited report with charts saved to Docs.
Whiteboards, forms, automations, timePrompt-to-diagram, form records in search, a visual automation builder with a copilot, time entries on tasks.
Ask about customers, cash and candidates in one sentence.
Skills for the daily plan, mail triage, business reviews, decks and reports. Budgets, approvals, memory with provenance, per-action undo.
How did September go?
September 2026. Revenue €61,400, up 9%. Overdue receivables €4,180, two invoices. Netherlands pipeline €46,800.
Sources: Finance, CRM, Projects · 3 decisions waitingShipped this quarter.
Oct 1 · RecruitmentOverview rebuilt around a recruiter's daySep 30 · DocsContextual AI that keeps your formattingSep 22 · CRMMultichannel outreach inboxSep 9 · FinanceLedger AI posting proposalsFull changelogFree for the first 100 people.
Standard€0 forever · up to 100 membersGoals, tasks, docs, whiteboards, forms, chat with voice, CRM, API
Ultimate€58 per seat per month · €52.20 annualAssistant and AI budgets, automations, mail, video, add-onsStart 14-day trial
EnterpriseCustom contract, SLA, audit logs, SSO, success manager
Add-ons per seat per month: Finance €52, Recruitment €100, Deep Research €100, with credit top-ups.Set up your workspace in ten minutes.
Invite the team, import what you have, turn on only the modules you need.
Start for free